Business Office Staff Group Picture

Business Office

There are three components to the Business Office: the Cashier's Office handles payment of tuition and fees and tuition reimbursement; the Student Accounts Office deals with methods of payment, partial payment, payment plans, late payment, and account balances; and the Business Office is responsible for disbursement of financial aid and billing.

  • Payment Options
  • Student Accounts
  • Tuition & Fees
  • Meet the Staff

Pay in Full

All tuition and fees are due in full by the first day of class each term. This includes any balance that will remain after financial aid is supplied.

Deferred payment plan

Details are available by calling the Student Accounts Representative at 219-473-4394 or 877-700-1900, ext. 394, or visiting the Student Accounts Representative in Room 104.

Tuition reimbursement policy

If an employer provides a student with tuition reimbursement and will pay Calumet College of St. Joseph directly for tuition and fees, the student should provide verification to the Business Office at the time of registration. Any amount that the employer will not reimburse to the college will be the responsibility of the student and is due on the first day of classes. The college will not wait for the student to receive his/her reimbursement in order to make payment on his/her account.
A two week period is required to clear all personal checks. Therefore, documents will be held until the check is cleared.


Note:
Students will not be able to register for another term unless their account is paid in full. Such obligations include tuition and fees, bookstore charges, and library fines. Students who withdraw from the college with a balance due on their accounts must pay the balance in full or make payment arrangements.
Degrees, transcripts, and letters of honorable separation are withheld from those who have not settled their financial obligations to the College, including, if any, all collection fees, attorney's fees, and court costs. Again, a two week period is required to clear all checks.
Remittance should be made payable to Calumet College of St. Joseph by bank draft, personal check, money order, or credit card. The college accepts the Discover Card, Visa, and MasterCard. Payment can be mailed to Calumet College of St. Joseph, Business Office, 2400 New York Avenue, Whiting, IN, 46394, or paid at the Business office "drop slot."
Should the College refer the delinquent account to an attorney or collection agency, the student will be responsible for all collection costs to include court costs, interest, agency fee, and attorney fees incurred by the College in the collection of monies due.

This area within the Business Office maintains all student account information. The Student Accounts staff also works closely with students to support a variety of payment plans.


Adam Raven
Adam Raven

Manager of Student Accounts and Collections
Room 104
(219) 473-4394
araven@ccsj.edu

Tuition Freeze Logo

Tuition Freeze Incentive

The purpose of the tuition freeze incentive-that is to pay the same full-time tuition rate for 4 consecutive academic years without increase, is to encourage first-time, full time degree seeking students starting any fall term to graduate with a Bachelor’s Degree in 4 years. In order to do that, a student must complete at least 30 credit hours each year, which is also the requirement to keep the tuition freeze.

This initiative started with first-time, full time freshmen in the fall term of 2013-14. The only reason a student does not receive the tuition freeze is because the student fails to stay on course to graduate in 4 years by not completing at least 30 credit hours per year. The student should have at least 30 credits hours after year 1, at least 60 credits at the end of year 2, at least 90 credits at the end of year 3 and 120 credits at the end of year 4, which is the total number of credits required to graduate with a Bachelor’s Degree.

If you have questions about our tuition freeze program, please contact an admissions representative by calling (219) 473-4224 or by email at admissions@ccsj.edu.


Tuition & Fees

Gina Pirtle
Gina Pirtle

Director of Business Office and Financial Aid Operations
Room 103
(219) 473-4379
gpirtle@ccsj.edu

Gina came to the Calumet College in 2002 as the Accounts Payable Clerk and transitioned to the Office of Financial Aid initially as a Specialist. She was then promoted as a Counselor and as Assistant Director before moving to the Business Office as the Bursar. She is currently the Director of Financial Aid and Business Office Operations. Gina received her BS in Organization Management from CCSJ and completed her MBA with a concentration in Accounting at Indiana Wesleyan. Gina and her family resides in Merrillville.



Adam Raven
Adam Raven

Manager of Student Accounts and Collections
Room 104
(219) 473-4394
araven@ccsj.edu





Eudelia Ramirez
Eudelia Ramirez

Business Office Clerk
Room 123
(219) 473-4232
eramirez@ccsj.edu





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Important Information


  • Error on Account
  • Refund Policies
  • Returned Check Policy

Each student is responsible for payment of additional tuition and fees in the event of class changes and/or errors in calculations upon completion of the audit.

Student Refunds on Account

All refund balances due to students are provided by the third party vendor Heartland ECSI. In order to deliver funds in the most expedient manner, students must sign up for direct deposit by clicking HERE and using the login information emailed to them from Heartland ECSI. Students who do not sign up for direct deposit will be mailed a check from the vendor, which will take up to 10 business days. Be sure to keep your address on file current and complete.
If the student has any questions, please contact Heartland ECSI Customer Service at 1.844.760.6052 or cservice@ecsi.net. ECSI also offers online chat for an extra convenience: https://heartland.ecsi.net/index.main.html#/contactus

State Refund Policy Financial Aid Requirements

Any student qualifying for state aid who withdraws within the first four weeks of the semester is not entitled to state aid. All state monies will be returned.

Add, Drop, and Withdrawal Timeline

Week 1
Week 2
Week 3
Add Or Drop Must have instructor’s permission to withdraw Must have instructor’s permission to withdraw
No tuition charge Prorated tuition charge Full tuition charge

Student Refund Schedule for 2016-2017

Traditional Program (Fall 2016)
§ 100% through September 13, 2016
§ 75% through September 20, 2016
§ 50% through September 27, 2016
§ 25% through October 4, 2016
§ 0% after October 4, 2016

Traditional Program (Spring 2017)
§ 100% through January 17, 2017
§ 75% through January 24, 2017
§ 50% through January 31, 2017
§ 25% through February 7, 2017
§ 0% after February 7, 2017

Summer 2017 (First 7-Week Term)
§ 100% through May 8, 2017
§ 50% through May 15, 2017

Summer 2017 (Second 7-week Term)
§ 100% through June 26, 2017
§ 50% through July 3, 2017

Weekend Courses
§ 100% prior to first day of class;
§ 75% through Monday after the 1st class weekend;
§ 0% after Monday following the1st class meeting.

* Accelerated, Elementary Education (Day Cohort), Graduate, Summer Short Session Programs are unique and their refund schedules differ. Refer to the appropriate Program Handbook for more information.

The return of a check issued to Calumet College of St. Joseph will result in a $50.00 service charge per check placed against the account of the student on whose behalf the check was presented. Each account will be allowed two (2) returned checks after which payment by check will not be accepted. All returned checks will be forwarded to the prosecutor's office if the amount of the check plus the service fee have not been paid within ten (10) business days of the non-payment.








Business Office



  • (219) 473-4232


  • Room 123



  • Hours
    Monday, Wednesday Thursday & Friday:
    9:00 A.M. - 5:00 P.M.

    Tuesday:
    9:00 A.M. - 7:00 P.M.