- Alternative Credit
- Experiential Learning
- Grading System
- Student Classification
Students can earn up to 45 semester hours of credit at the baccalaureate level through Credit by Examination, the College Level Examination Program (CLEP), New York University Foreign Languages Proficiency Tests, and the Life Experience Assessment Program (LEAP).
Credit by Examination
A student in good standing may receive credit for most courses, excluding lab courses, by passing an examination in the subject matter of the course with a grade of A or B. The credit and grade earned are entered on the student's academic
record and count toward the student's requirements for graduation. Courses earned through credit by examination are not computed in the semester index, but are included in the cumulative index.
Applications for credit by examination must be directed to the Office of the Vice President of Academic Affairs during the first month of each regular semester. Examinations drawn from the courses for which the student is seeking credit are administered shortly after the end of each semester. The tests are prepared and graded by a faculty member appointed by the Vice President of Academic Affairs.
No student may receive credit by examination for a course in which he or she is currently enrolled or has been previously enrolled for credit or audit. Courses that require lab experience or a practicum cannot be taken through credit by examination.
A record is kept of all tests taken through credit by examination. Only those courses in which the student receives a grade of “A” or “B” are entered on the student’s permanent scholastic record. If the student fails to achieve a grade of “A” or “B,” a test may be taken again.
Advance Placement Courses
Calumet College of St. Joseph grants credits based on appropriate National Advance Placement test scores. Program directors determine if an approved exam will meet the College’s General Education requirements, program requirements, or elective course requirements.
College Level Examination Program Credit (CLEP)
Calumet College of St. Joseph serves as an official test center for the College Level Examination Program (CLEP), a national testing program sponsored by the College Board. Students may earn credits for successful performance on a variety of CLEP tests.
New York University (NYU) Foreign Language Proficiency Tests Credit
Students who believe they can demonstrate college-level proficiency in foreign languages may arrange to take a NYU Foreign Language Proficiency Tests. The College will grant credit for successful performances on NYU foreign language examinations.
Life Experience Assessment Program Credit (LEAP)
Students can earn credit for college-level knowledge and skills they have acquired through a variety of life experiences. A maximum of 30 semester hours of credit can be awarded through the Life Experience Assessment Program. Students must submit a life experience (LEAP) portfolio documenting their life experiences as they relate to college level courses. Further information may be obtained by consulting the LEAP Handbook. Students interested in obtaining semester credits through LEAP must attend a LEAP workshop. These workshops focus on college-level learning the student has acquired through life experiences. The final product of the workshop is a life experience (LEAP) portfolio. The student is charged a processing fee as well as a per credit fee for this service.
In order to qualify for this credit option, a student must have earned 12 credit hours, including a college-level English course.
Incorporating Experiential Learning throughout the curriculum provides students with hands-on learning, inside and outside of the classroom, where their experiences are the focus of the learning process. CCSJ is committed to working closely with students, faculty and its surrounding community to provide quality experiential learning opportunities that enhance academic learning, connect academic learning to real-life situations and bring awareness of social issues and their relationship to academic studies.
Grades are given in the form of letter symbols; no numerical value is indicated. An A = excellent achievement; B = above average; C = average; D = acceptable but poor; F = failing; FW = failure to withdraw; P = passing (pass/fail); E = (pass/fail); I incomplete; W = withdrawal; and Z = audit.
A grade of “A” represents greater accomplishment in a four-credit hour course than does the same grade in a two or three credit hour course. Quality points are assigned to indicate the degree of success achieved on the basis of both the amount of work included in the course and the grade received. Quality points are assigned to grades according to the following scale. The quality points assigned to a grade multiplied by the credits allowed in a subject render the total number of points that accrue to the student.
|D||Below Average, but poor||1.000|
|FW||Failure to Withdraw||0|
|N*||Not accepted into Education Program||0**|
* For pass/fail courses
** Not calculated in cumulative index
Academic Alert Forms
A notification of unsatisfactory work is sent to students at the midpoint of each term by the Academic Advising Office. In addition, individual faculty members may send out Academic Alert Forms at any point in time at which they determine that a student's performance warrants such action.
Grade reports are issued after the completion of each term. The student’s permanent record is based on these grade reports.
A grade of “I” (Incomplete) is granted upon the request of the student when he or she is unable to complete class requirements due to unavoidable circumstances near the end of the semester. A request for an “Incomplete” must be submitted to the instructor, who may require that it be submitted in writing. If the instructor grants the request, he or she will determine the amount of time to be allowed, not to exceed the last class day of the following academic term, for the completion of all required work. An Incomplete Grade Form specifying the work required for completion of the course and the due date will be submitted by the instructor to the Registrar’s Office. A copy will be forwarded to the student. If the instructor does not submit a change of grade within one week of the due date, the Registrar will automatically assign a grade of “F.” A grade of I will not be considered in computing GPA.
The index or grade point average (GPA) represents the ratio of a student's total quality points to total hours attempted. This ratio can be calculated by dividing the sum of the student's quality points by the sum of all hours attempted. For example, if a student earned two A's and two B's in four different three credit-hour courses, the scholastic index would be 3.5 or [(4 x 3) plus (4 x 3) plus (3 x 3) plus (3 x 3) divided by 12 total credit hours.]
Repetition of Courses
If a student repeats a course, only the higher of the two grades received for the course will be counted in computing the cumulative index. Both grades remain on the student's permanent record, with the lower grade marked as having been superseded by a second grade for the same course.
Full-time students carry a minimum of twelve semester hours of graded courses in regular, 15-week term, or a minimum or six credit hours in a 6-week session.
Part-time students carry fewer than 12 semester hours of graded courses in a regular 15-week term or less than six credit hours in a 6-week session.
Undergraduate students are classified as follows:
Credit hours completed
|0 to 12 credit hours||1st Semester Freshman|
|13 to 27 credit hours||2nd Semester Freshman|
|28 to 57 credit||Sophomore|
|58 to 91 credit hours||Junior|
|92+ credit hours||Senior|
For purposes of probation and dismissal, a student is considered a second semester freshman upon completion (passed or failed) of 12 semester hours. A student is considered a sophomore upon completion of 24 semester hours.
A student in good standing may be granted honorable separation. This means that the student is eligible to continue, return, or to transfer to another institution of higher learning.
Written complaints from students can be filed in the Office of Academic Affairs. A log includes the date the complaint was submitted, the nature of the complaint, steps taken by the College to resolve the complaint, the institution’s final determination regarding the complaint, and other external actions initiated by the student to resolve the matter if known. Calumet College of St. Joseph is required to share the log with its accrediting body. Individual identities are shielded in all such reports.
Academic Policies and Procedures
The various provisions documented in this Catalog represent adopted policies and current practices, but are not to be regarded as an irrevocable contract between the College and the student. The College reserves the right to change provisions or requirements and to determine the time when such changes will take effect.