Faculty and Staff

Faculty and Staff Policy and Procedures Documents      

Academic Affaris

AA 1.3 Dean's and President's Lists

AA 2.2 Academic Alerts (CCSJ Traditional Students Only) (See V.P. for Academic Affairs)
AA 3.2 Course Cancellations
AA 4.1 Application for Directed Study
AA 5.2 Course Waivers
AA 6.2 Course Substitutions
AA 8.2 Classroom Assignments (See V.P. for Academic Affairs)
AA 9.1 Learning Communities (See V.P. for Academic Affairs)
AA 10.1 Assessment (General Education)
AA 11.1 Orientation Class P&P Document
AA 12.2 Traditional Student Administrative Drop for Non-Attendance
AA 13.2 Institutional Surveys and Reports (See V.P. for Academic Affairs)
AA 14.2 Traditional Student Withdrawal
AA 15.2 Professional development request
AA 17.2 Career Advising
AA 18.1 Graduate Assistant Fellowship Hiring Process
AA 19.1 Commencement

Academic Support

AS 1.2 Academic Planner
AS 2.2 PACE Intake
AS 3.1 PACE Program Second Semester OPT Out
AS 4.2 Hiring of Tutors
AS 5.2 Tutoring Center Exam Proctoring
AS 6.1 Student Orientation - Graduate Programs
AS 7.2 Book Orders for Degree Completion and Graduate Programs
AS 8.1 Requesting Blackboard Course Site (See V.P. for Academic Affairs)
AS 9.1 Reporting Instructional Equipment Problems
AS 10.1 Classroom Exam Proctoring
AS 11.1 Internship Program
AS 12.1 Coordinated Practica

Budget and Finance

BF 1.1 Annual Budget Procedures
BF 2.1 General Ledger Account Creation and Deletion Procedure
BF 3.1 Grant Accounting Process and Procedures
BF 4.1 Daily Business Office Close and Integration Process
BF 7.2 Payroll Posting
BF 8.1 Accounting Month End Close
BF 9.1 Accounting Fiscal Year End Close
BF 10.1 Annual Financial Audit Procedures
BF 11.1 Purchase of Goods and Services
BF 12.1 Student Account Billing Process (See V.P. for Business and Finance)
BF 13.1 Employee Travel and Expense Reinbursement
BF 14.1 Credit Card Usage and Reconciliation
BF 15.1 Restricted Fund Transfer
BF 16.1 Student Accounts and Collections (See V.P. for Business and Finance)
BF 17.1 Employee Computer Loan Program
BF 18.1 1098T Process
BF 19.1 Financial Aid Bookstore Voucher Processing Procedure

Computer Services

CS 1.2 User Account Creation Process
CS 2.2 Computer Use Policy Violation Response
CS 3.2 Computer Services Work Orders
CS 4.2 Interdepartmental Charge Process
CS 5.2 Computer Services Equipment Rotation Process
CS 6.1 Computer Services Equipment Disposal Process
CS 7.1 Computer Services Inventory Process
CS 8.1 Server Backup and Restore Process

Development and Alumni

DA 1.2 Gift Receipt and Acknowledgement
DA 2.2 Special Events

Enrollment Management

EM 1.3 Admissions Process for Undergraduates
EM 2.1 Graduate Programs Admissions
EM 3.1 CCSJ Student Registration
EM 4.1 Registration - Degree-Completion and Graduate
EM 5.1 Ancilla Registration (new students only)
EM 6.1 Ancilla Registration (current and returning students)
EM 7.1 Traditional CCSJ Non-Attendance Policy
EM 8.1 CLEP Program
EM 9 1 Admissions Process for undergraduate transfer students
EM 10 1 Admissions Process for GED students
EM 11.1 LEAP Work Flow

Financial Aid

FA 1.2 Financial Aid Packaging
FA 2.2 Add Drop Withdrawal Financial Aid Policy
FA 3.2 Reconciliation Process
FA 5.1 Loan Application Process
FA 6.1 Work Study Process
FA 7.1 Consortium Agreements
FA 8.1 Educational Grant Funding G5 Procedure
FA 9.1 Satisfactory Academic Progress Process
FA 10.2 Financial Aid Professional Judgment
FA 11.3 Financial Aid Office Visits
FA 12.1 Verification

Facilities and Security

FS 1.2 Mailroom Procedures
FS 2.2 College Emergency Notification System
FS 3.1 Facilities Work Orders
FS 4.1 Emergency Procedures Plan with Emergency Procedures Handbook
FS 16.1 Asbestos Awareness
FS 27.1 Electrical Safety Program

Human Resources

HR 1.2 The Non-Faculty New Hire Process
HR 2.2 Resignation and Termination Processes
HR 3.1 Job Descriptions
HR 5.2 Processing Payroll
HR 6.2 Processing Changes in Payroll
HR 7.1 Processing Payroll Garnishments
HR 8.1 Tracking and Logging Vacation and Sick Time
HR 9.1 FMLA Leaves of Absence and Maintaining Medical Files
HR 10.1 Worker's Compensation Claims
HR 11.2 Employment Verifications on Prospective Employees
HR 12.1 Human Resources Documents and Records Retention Schedule
HR 13.1 Completing and Tracking College Assets Assigned to Employees
HR 14.1 Auditing and Reconciling Insurance Payments and Billing
HR 15.1 Performance Management Systems
HR 17.1 Catering and Room Set-Up
HR 18.2 Non-Faculty Compensation Systems

Library Services

LS 1.2 Photo ID CardsLS 2.1 Circulation
LS 2.2 Circulation
LS 3.1 Interlibrary Loan (ILLiad)
LS 4.2 Media Scheduling
LS 5.2 Bibliographic Instruction Orientations (See Library Director)

Marketing and Advertising

MA 1.2 Branding

MA 2.1 Consumer Information and Disclosure Requirements

Student Life

SL 1.1 Career Advising
SL 5.2 Student Althlete Medical Insurance
SL 6.2 Disability Services Process
SL 7.1 Cash and Equivalents
SL 8.1 Posting of Monthly Department Charges in Bookstore
SL 9.1 Textbook Adoption, Purchase and Buyback




Faculty and Staff Resources

CCSJ Directory

Consumer Information Disclosure

Human Resouces

Policy/Procedures Documents

Contact Information

Calumet College of St. Joseph
2400 New York Avenue
Whiting, Indiana 46394

Telephone: (219) 473-4215 (Indiana)
                      (773) 721-0202
                      1-877-700-9100 (Toll Free)