Equipment Use Policy |Library
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Equipment Policy
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Laptop borrowing agreement form [PDF]
Computer use is an essential part of many Calumet College of St. Joseph
activities. This document includes the college-wide policy for management
of computer data networks and the resources they make available as well
as for stand-alone computers that are owned and administered by the
College. It also represents the general ethical principles of the college
community and indicates what privileges and responsibilities are characteristic
of the college computing environment. The Computer Services Department
has the responsibility for providing and maintaining all college computing
tools. General policies regarding resources provided by the college
are outlined below.
Mission and Purpose:
College computing resources are to be used for purposes related to the
college’s mission of education. All classes of users (faculty, staff,
and students) may use computing resources only for purposes related
to their studies, their instruction, the discharge of their duties as
employees, their official business with the college and other college-sanctioned
activities. Commercial use for personal gain is prohibited.
Censorship:
Free expression of ideas is central to the academic process. The computer
system administrator will not remove any information from individual
accounts or from electronic bulletin boards maintained on them unless
the administrator finds that:
- The presence of the information involves illegality (e.g. copyrighted
material, software in violation of a license agreement).
- The information in some way endangers computing resources or the
information of other users (e.g. a computer worm, virus, or other
destructive program).
- The information is inconsistent with the mission of the college,
involves the harassment of others including the use of obscene, bigoted,
or abusive language or images, or is otherwise not in compliance with
legal and ethical usage listed below.
Confidentiality:
Information stored on computers is considered confidential unless the
owner intentionally makes the information available to other groups
or individuals. Computer Services will maintain the confidentiality
of all information stored on college computing resources. However, there
are legitimate reasons for persons other than the account holder to
access computer files or computers or network traffic: ensuring the
continued integrity, security, or effective operation of College computing
systems; to protect user or system data; to ensure continued effective
departmental operations; to ensure appropriate use of College computing
systems; or to satisfy a lawful court order. Requests for disclosure
of confidential information will be reviewed by the administrator of
the computer system involved. Such requests will be honored only when
approved by college officials or when required by state or federal law.
Except when inappropriate, computer users will receive prior notice
of such disclosure.
On the computer network, every user is assigned an individual account(s),
which is for the exclusive use of the owner. Messages and Email transmitted
to other users should always identify the sender. Obscenities should
not be transmitted. The college does reserve the right to inspect, copy,
and store the contents of electronic mail messages at any time. However,
it will do so only to prevent or correct improper use, satisfy a legal
obligation, or insure proper use of the electronic mail facilities.
Facilities Usage:
College computing resource users can facilitate computing in many ways.
Collegiality demands the practice of facilitative computing, which includes:
- Regular deletion of unneeded files from one’s accounts on central
machines.
- Refrain from overuse of connect time, information storage space,
printing facilities, or processing capacity.
- Refrain from overuse of interactive network facilities.
- Refrain from unauthorized or unlicensed use of personal software.
- Refrain from attempting to modify or remove computer equipment,
software, or peripherals without proper authorization.
Ethical Usage:
Computing resources should be used in accordance with the high ethical
standards of the college community. Examples of unethical use (some
of which may be illegal) follow:
- Violation of computing system security.
- Unauthorized use of computer accounts, access codes, or computer
identification accounts assigned to others.
- Intentional use of computer telecommunication facilities in ways
that unnecessarily impede the computing activities of others (randomly
initiating interactive electronic communications or email exchanges,
or overuse of interactive network utilities).
- Use of computing facilities for personal or private business purposes
unrelated to the mission of the college or college life.
- Academic dishonesty (plagiarism, cheating).
- Violation of software license agreements.
- Violation of network usage policies and regulations.
- Violation of another user’s privacy.
- Attempts to harm or thwart the operations or business of the college
or college activities.
Legal Usage:
Computer resources may not be used for illegal purposes. Examples of
illegal purposes include:
- Intentional harassment of other users.
- Intentional destruction of or damage to equipment, software, or
data belonging to the college or other users.
- Intentional disruption or unauthorized monitoring of electronic
communications.
- Unauthorized copying of copyrighted material.
Sanctions:
Violations of the policies described for legal and ethical use of computing
resources will be dealt with seriously. Violators will be subject to
the established disciplinary procedures of the college, and the loss
of computing privileges may result. Illegal acts involving college computing
resources may also be subject to prosecution by state and federal authorities.
ELECTRONIC MAIL POLICY
Users of Calumet College of St. Joseph’s electronic mail system are
assigned a user-id and password. User’s names and user-ids are included
in each mail message. Users are responsible for all electronic mail
originating from their user-id. The following practices are not allowed:
- Forgery (or attempted forgery) of electronic mail messages.
- Attempts to read, delete, copy, or modify the electronic mail of
other users.
- Attempts at sending harassing, obscene and/or other threatening
email to other users.
- Attempts at sending unsolicited junk mail, "for-profit" messages
or chain letters.
- Attempts to harm or thwart the operations or business of the college
or college activities.
NETWORK SECURITY POLICY
In order to promote ethical and facilitative computing, Calumet College
of St. Joseph’s network users must adhere to the following guidelines:
- Use of systems and/or networks in attempts to gain unauthorized
access to CCSJ’s network systems or remote systems is prohibited and
is a punishable disciplinary offense.
- Use of systems and/or networks to harm or thwart the operations
or business of the college or college activities is prohibited.
- Decryption of system or user passwords is prohibited.
- The copying of system files is prohibited.
- The copying of copyrighted materials, such as third-party software,
without the express written permission of the owner or the proper
license, is prohibited.
- Intentional attempts to "crash" network systems or programs are
punishable disciplinary offenses.
- Running of HTTP, Email, and FTP servers is strictly prohibited on
client machines.
- The willful introduction of computer "viruses" or other disruptive/destructive
programs into the organization network or into external networks is
prohibited.
Revised and adopted by the Computing/Technology Committee, January
29, 2004.
Reviewed by the Computing/Technology Committee, October 05, 2005.
E-mail Use for Official Correspondence with
Students by CCSJ Faculty and Staff
This "Student E-Mail Policy" statement has been written to ensure that:
- All students will be able to comply with e-mail-based course requirements
that may be specified by CCSJ faculty.
- Students' CCSJ e-mail accounts are available so that faculty can
correspond with them using those accounts.
- Use of the CCSJ e-mail system
The CCSJ e-mail system is a mechanism for official communication
within Calumet College of St. Joseph. Calumet College of St. Joseph
expects that communications using this vehicle will be received
and read in a timely fashion by students. E-mail communications
are intended only for the purposes of meeting the academic and administrative
needs of the CCSJ community.
- Educational uses of e-mail communication
Faculty will determine on an individual basis how electronic forms
of communication (e-mail, Blackboard) will be used in their classes.
These requirements should be specified in their course syllabus
and/or on their Blackboard sites.
- Assignment and activation of student e-mail account names
CCSJ student e-mail accounts are available to all actively enrolled
students. These accounts must be activated before the CCSJ community
can correspond with its student body. Account activation can be
achieved by following the account activation guidelines provided
in the student information packet. Packets are available
at Specker Library, computer services Help Desk, Admissions, Registration
and some department offices.
All student e-mail addresses are created using the following form:
- The first initial of the first name
- The entire last name
- The last 5 digits of the students ID number
- Example: Jane Doe: jdoe12345@ccsj.edu
- Redirecting (forwarding) of e-mail
CCSJ will not support the redirecting of CCSJ e-mail to offsite
e-mail systems such as: hotmail, yahoo, msn, etc.
- Expectations regarding student e-mail account usage
Students will be expected to check their CCSJ e-mail on a frequent
and consistent basis in order to stay current with campus-related
and or class-related communications and activities. Through the
use of these accounts, students have an inherent responsibility
to recognize that certain communications may be time-critical. "I
didn't check my e-mail" or e-mail returned to CCSJ with "mailbox
full" or "user unknown" messages are not acceptable
excuses for missing official campus communications.
- Confidential information policy
It is a violation of CCSJ computer use policies for any user to
use a CCSJ e-mail address(es) or a CCSJ e-mail account(s) that is
not his or her own to impersonate a campus office, faculty/staff
member, or another student.
- Privacy Policy
Users of CCSJ student e-mail accounts should exercise extreme caution
in using e-mail to communicate confidential or sensitive matters,
as it should not be assumed that CCSJ e-mail is private and confidential.
It is especially important that users are careful to send messages
only to the intended recipient(s). Particular care needs to be taken
when using the "reply" command during e-mail correspondence.
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