Student Life      

Returning Club Registration

Returning clubs/organizations must re-register every fall semester in order to receive student club benefits. The annual re-registration process consists of:

• Submitting an updated Student Club/Organization Registration, Student Club/Organization Membership List, Student Club/Organization Advisor Appointment form, and meet with the Director of Student Activities. All forms are due by 5pm on Wednesday, August 16, 2012.

• Update and submit a Club Constitution and/or Club Bylaws.

• If proposed club registration is denied SGA will notify in writing the decision one week after deadline.

*Existing clubs failing to re-register will fold in default and forfeit all funds to the Student Activities general account. Delete sentence

All clubs/organizations must be register every year.

• Club benefits include funding, promotion, the opportunity to reserve campus space for events and meetings.   All registered clubs will be given equal funding cap. Clubs may raise additional funds if need exceeds initial funding cap.

• Clubs/Organizations are responsible for scheduling all activities with Director of Student Activities no later than two months prior to the event.  Clubs/Organizations seeking activity approval one month prior might encounter denial.

• Clubs/Organizations must obtain permission from the Director of Student Activities to solicit donations from area businesses, agencies outside of Calumet College of St. Joseph and individuals. When letters of solicitation are being used the college’s Tax I.D. number must be printed on the document (click here for example).

• Clubs/Organizations should reserve campus space or rooms as far in advance as possible. When scheduling with the Director of Student Activities, the proper contact will be identified, and the club/organizations will responsible for reserving each event.  Additional security charges will be applied for events extending past 10:30 p.m., M-F; 5:00 p.m. on Saturday and all day Sunday.

• Clubs/Organizations are responsible for requesting security through the Director of Student Activities for campus events scheduled when the campus is closed. These requests must be made at least one month in advance of the event.

• All contracts for paid performers, speakers, etc. must be approved by the Director of Student Activities and signed by the Vice President of Student Life.  No club officer, member or club advisor is authorized to sign contracts on behalf of the club/organization or institution.

• Events open to the public must be catered by a licensed caterer/ restaurant.

• No alcohol is permitted for any club/organization event on campus. Alcohol may be served at off campus events in a hall or restaurant by the licensed venue.

All off-campus events must have security booked through the hall or restaurant. The club advisor must be present throughout the entire event.