Missing Student Notification
Students in On-Campus Housing
CCSJ is committed to ensuring the safety of the members of our university community. In keeping with that goal, and in accordance with the Higher Education Act of 2008, 20 U.S.C. § 1092(j), the university has established the following Missing Student Notification Policy and Procedure.
1. If a member of the university community suspects that a student may be missing, they should immediately notify Campus Security. In addition, missing person reports may be made to the following offices:
a. Vice President of Academic Affairs
b. Vice President of Student Engagement and Retention
c. Office of Resident Life
Official missing student reports made to any of the above-referenced offices must be referred immediately to Campus Security.
2. Upon receipt of a report that a student is missing, Campus Security will gather information to complete a Missing Persons Report Form, including but not limited to:
· name, location, and contact information of the person who reported the student missing;
· name, vital information, and a detailed description of the student reported as missing;
· the circumstances in which the student was last seen or heard from;
· list of known associates, addresses and contact information;
· name/addresses of persons present at the scene.
3. Additional information that Campus Security will consider in determining whether a student is missing includes, but is not limited to the following:
- a student is out of contact for 24 hours after reasonable efforts to reach that student by phone calls, emails, and/or in-person attempts to establish contact;
- circumstances indicate that an act of criminality is involved;
- circumstances indicate that physical safety is in danger;
- existence of a medical condition may threaten life or health; and/or
- existence of a physical or mental disability.
Students residing in on-campus housing have the option to identify confidentially an individual to be contacted by the College only in the event the student is determined to be missing for more than 24 hours. If a student has identified such an individual, the College will notify that individual no later than 24 hours after the student is determined to be missing. The option to identify a contact person tin the event the student is determined missing is in addition to identifying a general emergency contact person, but they can be the same individual for both purposes. A student’s confidential contact information will be accessible only by authorized campus officials, and it will only be disclosed to law enforcement personnel in furtherance of a missing student investigation.
A student who wishes to designate a confidential contact may do so be informing the Director of Residence Life and Student Programs.
If Campus Security determines that a student residing in on-campus housing has been missing for twenty-four (24) hours, Campus Security will initiate the emergency contact procedures outlined herein.
1. Whenever Campus Security or local law enforcement determines that any student residing in on-campus housing has been missing for 24 hours, the university will notify the following persons within 24 hours of that determination:
· the emergency contact, if one has been specified by the student;
· the parents or guardians of any student who is under the age of 18 and not an emancipated minor; and
· local law enforcement (unless local law enforcement made the determination)
2. Nothing in these policies and procedures shall prevent Campus Security from initiating these and other emergency notification procedures within 24 hours of any student’s disappearance if, in the judgment of Campus Security, the circumstances of the student’s disappearance warrant an earlier notification.
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the “Clery Act”), CCSJ publishes annual crime statistics in the Annual Security Report. This information should assist you in evaluating crime on campus. The Security Oversight Manager maintains for public inspection a Daily Crime Log of any and all alleged criminal incidents that are reported to campus security. Inquiries concerning this data may be directed to the Security Oversight Manager at (219) 473-4225.